Procurement

How we do Procurement in UNDP?

What is Procurement?
Procurement is the overall process of acquiring goods, civil works and services which includes all functions from the identification of needs, selection and solicitation of sources, preparation and award of contract, and all phases of contract administration through the end of a services’ contract or the useful life of an asset.

UNDP procurement principles
UNDP manages procurement activities by adhering to the following general principles:

  • Best Value for Money
  • Fairness, Integrity, Transparency
  • Effective International Competition
  • The Interest of UNDP

Procurement methods
UNDP Procurement is based on competitive bidding. Depending on the type, complexity, size and value of the project and its procurement elements, commonly used methods of solicitation include:
 
Request for Quotation (RFQ)
An RFQ is an informal invitation to submit a quotation, usually for goods/services/civil works at a value between US$5,000 and $100,000. Prices, and other commercial terms and conditions are requested and award is made to the lowest priced technically acceptable offer.
 
Invitation to Bid (ITB)
An ITB is a formal invitation to submit a bid, usually associated with requirements that are clearly and concisely defined, with an estimated procurement value of US$100,000 or more. Normally price is the sole determinant in making an award. Where all technical criteria are met, award is made to the lowest bidder.
 
Request for Proposal (RFP)
An RFP is a formal request to submit a proposal, usually associated with requirements for services, which can not be clearly or concisely defined, with an estimated procurement value of US$ 100,000 or more. Price is only one of several factors comprising the evaluation criteria. Award is made to the qualified bidder whose bid substantially conforms to the requirement set forth on the solicitation documents and is evaluated to be the lowest cost to UNDP.

In some cases, exceptions to competition are being made and direct contracting is used. This usually happens when a Long-Term Agreement (LTA) is in place, either globally (IAPSO or HQ) or locally (at country office level).  For values less than US$5,000, country offices may engage in local shopping.

Evaluation of offers
Depending on the procurement method, different factors take on the key role in the evaluation process. When evaluating RFQs and ITBs, the price is the most important element. In contrast to this, and RFP requires a technical evaluation. The technical component primarily determines whether the proposal will be accepted or declined. Additionally, UNDP evaluates its products and services based on the following criteria.

Goods:
Meet technical specifications
Delivery
Environmentally sound
Quality Assurance
Accuracy of documentation
Speed of response
Customer service

Conditions of contract
In order to be a future supplier for the United Nations Development Programme, you have to accept our General Terms and Conditions.

Depending on your deliverables, the following applies:

General Terms and Conditions for Goods
General Conditions of Contract for Professional Services
UNDP General Conditions for Purchase Orders
Supplier Code of Conduct
General Conditions for Individual contractors

Hiring consultants:
70% of UNDP's procurement expenditures are spent for services. These could be executed by companies or individuals. At the country office level, the first step in selecting Suppliers is often market research, particularly if the product or service has not previously been procured. Business Units may source Suppliers through an expression of interest for commonly procured goods, registration of prospective Suppliers at UNGM and/or business seminars, where applicable.

Every country office establishes and manages its own supplier database. Once a roster of potential qualified Suppliers has been generated, Business Units evaluate each Supplier's capabilities and resources to successfully perform on a contract, if awarded.

The key parameters, which guide Supplier appraisal, include:
Technical capacity to deliver the goods and/or services as per schedule;
Financial strength, where the quick ratio is the most widely used test of a company's financial strength and liquidity.
The commitment of management to comply with UNDP General Terms and Conditions; and Evidence of meeting national or international quality standards for the product offered; or evidence of national and international acceptance of its services;
Production capacity to provide after-sales-service for the goods or services provided;
Environmental compliance (i.e. ISO 14000 Certification) ; and
Participation in the UN Global Compact.

Procurement notices

 

 

 

LIST OF CONTRACTS in 2016

 

Project

Ref. No.

Description

Contractor

Amount

(USD)

00095550 – EU Floods Recovery Programme – Reconstruction and Rehabilitation of Transport Infrastructure

ITB

01/2016

Rehabilitation and Stabilization of Landslide on Regional Road (Krupiste – Probistip section)

GD Granit AD Skopje

257.962 USD

00095550 – EU Floods Recovery Programme – Reconstruction and Rehabilitation of Transport Infrastructure

ITB

03/2016

Rehabilitation of the regional road and reinforced-concrete culvert at km 6+950, R2342 section: Pishica-Sokolarci-Trkanje

Zikol DOO Strumica

159.600 + 26.754 =186.354 USD

00095550 – EU Floods Recovery Programme – Reconstruction and Rehabilitation of Transport Infrastructure

ITB

04/2016

Rehabilitation of local roads in the Municipality of Mogila

STENTON Gradba Bitola

330.570 + 49.461= 380.031 USD

00095550 – EU Floods Recovery Programme – Reconstruction and Rehabilitation of Transport Infrastructure

ITB

07/2016

Rehabilitation of a bridge over Bregalnica River on a regional road R2346, Trabotiviste – Razlovci, Municipality of Delcevo

GRANIT/FRYSSNET

176.492 + 34.216 =210.708 USD

00095550 – EU Floods Recovery Programme – Reconstruction and Rehabilitation of Transport Infrastructure

ITB

14/2016

Rehabilitation of a regional road R2434, section Dolni Lipović – connection with R2433, Municipality of Konche

Zikol DOO Strumica

214.104 +4796 = 218.900 USD

00095550 – EU Floods Recovery Programme – Reconstruction and Rehabilitation of Transport Infrastructure

ITB

16/2016

Construction of a bridge over Bregalnica River on a regional road R1309, Kocani – Zrnovci section, Municipality of Zrnovci

GRANIT/FRYSSNET

794.878 USD

00095550 – EU Floods Recovery Programme – Reconstruction and Rehabilitation of Transport Infrastructure

RFQ

18/2016

Supervision of construction of a bridge over Bregalnica River on a regional road R1309, Kocani – Zrnovci section, Municipality of Zrnovci

Gradezen Institut Makedonija AD Skopje

10.170 USD

00095550 – EU Floods Recovery Programme – Reconstruction and Rehabilitation of Transport Infrastructure

ITB

34/2016

Reparation and rehabilitation of streets in the Municipality of Mogila in settlements Musinci, Trnovci, Dedebalci, Radobor, and Beranci

Granit, AD Skopje

282.057 + 26.674 = 308.731 USD

00095550 – EU Floods Recovery Programme – Reconstruction and Rehabilitation of Transport Infrastructure

RFQ

35/2016

Design for protection of regional roads in Konche from the influence of torrential streams

Geing Krebs und Kiefer, DOO Skopje

15.077 USD

00095550 – EU Floods Recovery Programme – Reconstruction and Rehabilitation of Transport Infrastructure

RFQ

36/2016

Preparation of basic design for local regulation of Bregalnica riverbed beneath Trabotiviste bridge

Geing Krebs und Kiefer, DOO Skopje

11.666 USD

00095550 – EU Floods Recovery Programme – Reconstruction and Rehabilitation of Transport Infrastructure

ITB

37/2016

Preparation of a Basic Engineering Design for Rehabilitation of the Slatina Dam

IRD Engineering S.r.L. Italy

75.500 USD

00095550 – EU Floods Recovery Programme – Reconstruction and Rehabilitation of Transport Infrastructure

ITB

73/2016

Complete reconstruction of a bridge in Drvenarija, Sveti Nikole

PROMONTING

 

277.285 USD

 

00095550 – EU Floods Recovery Programme – Reconstruction and Rehabilitation of Transport Infrastructure

RFQ

68/2016

Preparation of a Basic Engineering Design for Regulation of Oreovecka river between the Prilep Accumulation to the beginning of the Prilep Urban Zone

HIDRO-ENERGO INZ. DOO Skopje

21.861 USD

00095550 – EU Floods Recovery Programme – Reconstruction and Rehabilitation of Transport Infrastructure

ITB

48/2016

Rehabilitation of Brod-Gneotino Road, Municipality of Novaci

STENTON GRADBA, Bitola

231.546 USD

00097448  EU Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas

ITB

41/2016

Riverbeds/canals cleanup in the Pelagonia region - Blato Canal (upper stream)

Markoski K 73 dooel Struga

142.907 +26.729 = 169.636 USD

00097448  EU Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas

ITB

42/2016

Riverbeds/canals cleanup in the Pelagonia region - from village Brod, Municipality of Novaci (10+000 km) to canal XIII, Municipality of Bitola (20+500 km)

DZOVI KOMPANI DOOEL Strumica

 

234.212 + 42.283 = 276.495 USD

00097448  EU Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas

ITB

44/2016

Strumica Riverbed/canals cleanup (LOT 1)

FORZA AS, DOOEL Skopje

39.561 USD

00097448  EU Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas

ITB

44/2016

Strumica Riverbed/canals cleanup (LOT 2-5)

DZOVI KOMPANI DOOEL Strumica

 

124.894 + 23.362 =  148.256 USD

00097448  EU Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas

RFQ

47/2016

Preparation of a Basic Engineering Design for rehabilitation of the spillway dissipater and stilling pool of Mavrovica Dam

Geing Krebs und Kiefer, DOO Skopje

17.779 USD

00097448  EU Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas

ITB

62/2016

Riverbeds/canals cleanup in the Strumica Phase II (from bridge in Bosilovo (km 21+680 to bridge in Dabile km 23+550)

DZOVI KOMPANI DOOEL Strumica

 

164.055 + 29.497 = 193.552 USD

00097448  EU Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas

ITB

63/2016

Rehabilitation of the crest protection of Mavrovica Dam

Zikol DOO Strumica

195.362 + 36.422 = 229.974 USD

00097448  EU Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas

RFQ

70/2016

Preparation of a basic design for reconstruction of Drenska Rela Dam

Geing Krebs und Kiefer, DOO Skopje

33.702 USD

00097448  EU Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas

ITB

74/2016

Shemnica Riverbed Cleanup (from Railroad bridge in Mogila 5+800km to the inflow into river Lenishka 11+800km, Municipality of Mogila)

MARKOVSKI K73, Struga

75.306 + 14.479 = 89.785 USD

00097448  EU Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas

ITB

79/2016

Riverbeds/canals cleanup in the Strumica River Basin Phase III (LOTs 1-4)

Dzovi Kompani dooel Strumica

233.177 + 43.545 = 276.722 USD

00097448  EU Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas

ITB

82/2016

Reconstruction of Lipa Dam

Sileks Nemetali doo Kratovo and Stenton Gradba doo Bitola

520.944 + 21.356 = 542.300 USD

00097448 EU Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas

 

ITB

33/2016

Riverbeds/canals cleanup in the Pelagonia region (LOTs 1-5)

Stenton Gradba doo Bitola (LOT 2)

 

 

Markoski K 73 dooel Struga (LOT 3)

 

 

 

 

Dzovi Kompani dooel Strumica

 

230.651 + 44.104 = 274.755 USD

 

 

 

188.997 + 35.758 = 224.755 USD

 

 

 

65.623 USD

 

LIST OF CONTRACTS in 2017

 

 

Project

Ref. No.

Description

Contractor

Amount

(USD)

00095550 – EU Floods Recovery Programme – Reconstruction and Rehabilitation of Transport Infrastructure

RFQ 07/2017

Rehabilitation of Mavrovica Dam, II phase

ZIKOL DOOELS Strumica

119.835

0103863 – Reducing Flood Risk in Kumanovo Region

ITB 10/2017

Regulation of Lipkovska river - Phase 1

Stenton Gradba

244.813

00097448 - EU Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas

RFQ 11/2017

Manual on Implementation of ‘Build Back Better’ Approach in Infrastructure Recovery Projects

Gradezen Fakultet Skopje

24.008

00097448 - EU Floods Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas

ITB 13/2017

Reconstruction of the drain pipeline for the Dam Lipa

EHI

138.755

00097448 - EU Floods Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas

ITB 17/2017

Reconstruction of Slatina Dam

Gradezen Institut Makedonija AD Skopje

909.345

00097448 - EU Floods Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas

ITB 22/2017

Riverbed/canals cleanup on Crna, LOTs 1-4

Stenton Gradba

Dzovi Kompani 

Markoski K73

728.306

 

00097448 “EU Floods Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas”

 

 

RFQ37/2017

Supervision of Construction Works on  Reconstruction of Slatina Dam in the Municipality of Debarca

EOS Consulting SpA , Italy, Branch Office Skopje

11.648

00097448 “EU Floods Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas”

ITB38/2017

Reconstruction of Drenska Dam

Sileks Nemetali ST

721.008

00097448 “EU Floods Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas”

Direct contract

Preliminary Flood Risk Assessments and Dam Optimization Models for Priority Flood-Affected Areas in the Republic of Macedonia

PointPro Consulting

56.946

 

00089220     Improving Municipal Governance

 

 

 

RFQ 39/2017

Procurement of passenger vehicle

PORSCHE Makedonija DOOEL Skopje

12,967

00089220 “Improving Municipal Governance”

RFP 55/2017

Comprehensive Assessment of Social Services Delivery

 

Budapest Institute for Policy Analysis

 

 

 

 

 

25.562

 

LIST OF CONTRACTS IN 2018

 

 

 

 

 

0089220 Improving Municipal Governance

RFQ 19/2018

 

LOT 1 – Procurement of 4x4 vehicle – 3 pcs

 

 

LOT 2 – Procurement of 4x4 vehicle with double cabin and an open loading part - 6 pieces

 

LOT 1: MI-DA Grand Motors doo Skopje

 

 

 

LOT 2: Automakedonija AD Skopje

LOT 1: 31,412

 

 

 

LOT 2: 146,560

 

 

 

 

00096220 Improving the Management of Protected Areas

RFP 14/2018

LOT 1 for Conducting a feasibility analysis and development of main design for construction of wastewater treatment facilities for the Municipality of Vevchani                                                                                                                                   OR                                                                                                                                                                                                                                                                                                                                   LOT 2 for Conducting a feasibility analysis and development of main design for construction of wastewater treatment facilities for the Municipality of Bitola 

 

GIM,Skopje

34.696

 

 

 

 

34.696

 

 

 

 

 

 

 

 

 

 

00097448 - EU Floods Recovery Programme for Floods – Improvement of Flood Prevention and Mitigation Response in Affected Areas

ITB 15/2018

Reconstruction of the bottom outlet of Dam Prilep

Zikol dooel Strumica

256.754 USD

 

 

 

 

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