Procurement

How does UNDP do business


How we do Procurement in UNDP?

What is Procurement?
Procurement is the overall process of acquiring goods, civil works and services which includes all functions from the identification of needs, selection and solicitation of sources, preparation and award of contract, and all phases of contract administration through the end of a services’ contract or the useful life of an asset.

UNDP procurement principles
UNDP manages procurement activities by adhering to the following general principles:

  • Best Value for Money
  • Fairness, Integrity, Transparency
  • Effective International Competition
  • The Interest of UNDP

Procurement methods
UNDP Procurement is based on competitive bidding. Depending on the type, complexity, size and value of the project and its procurement elements, commonly used methods of solicitation include:
 
Request for Quotation (RFQ)
An RFQ is an informal invitation to submit a quotation, usually for goods/services/civil works at a value between US$5,000 and $100,000. Prices, and other commercial terms and conditions are requested and award is made to the lowest priced technically acceptable offer.
 
Invitation to Bid (ITB)
An ITB is a formal invitation to submit a bid, usually associated with requirements that are clearly and concisely defined, with an estimated procurement value of US$100,000 or more. Normally price is the sole determinant in making an award. Where all technical criteria are met, award is made to the lowest bidder.
 
Request for Proposal (RFP)
An RFP is a formal request to submit a proposal, usually associated with requirements for services, which can not be clearly or concisely defined, with an estimated procurement value of US$ 100,000 or more. Price is only one of several factors comprising the evaluation criteria. Award is made to the qualified bidder whose bid substantially conforms to the requirement set forth on the solicitation documents and is evaluated to be the lowest cost to UNDP.

In some cases, exceptions to competition are being made and direct contracting is used. This usually happens when a Long-Term Agreement (LTA) is in place, either globally (IAPSO or HQ) or locally (at country office level).  For values less than US$5,000, country offices may engage in local shopping.

Evaluation of offers
Depending on the procurement method, different factors take on the key role in the evaluation process. When evaluating RFQs and ITBs, the price is the most important element. In contrast to this, and RFP requires a technical evaluation. The technical component primarily determines whether the proposal will be accepted or declined. Additionally, UNDP evaluates its products and services based on the following criteria.

Goods:
Meet technical specifications
Delivery
Environmentally sound
Quality Assurance
Accuracy of documentation
Speed of response
Customer service

Conditions of contract
In order to be a future supplier for the United Nations Development Programme, you have to accept our General Terms and Conditions.

Depending on your deliverables, the following applies:

General Terms and Conditions for Goods
General Conditions of Contract for Professional Services
UNDP General Conditions for Purchase Orders
Supplier Code of Conduct
General Conditions for Individual contractors

Hiring consultants:
70% of UNDP's procurement expenditures are spent for services. These could be executed by companies or individuals. At the country office level, the first step in selecting Suppliers is often market research, particularly if the product or service has not previously been procured. Business Units may source Suppliers through an expression of interest for commonly procured goods, registration of prospective Suppliers at UNGM and/or business seminars, where applicable.

Every country office establishes and manages its own supplier database. Once a roster of potential qualified Suppliers has been generated, Business Units evaluate each Supplier's capabilities and resources to successfully perform on a contract, if awarded.

The key parameters, which guide Supplier appraisal, include:
Technical capacity to deliver the goods and/or services as per schedule;
Financial strength, where the quick ratio is the most widely used test of a company's financial strength and liquidity.
The commitment of management to comply with UNDP General Terms and Conditions; and Evidence of meeting national or international quality standards for the product offered; or evidence of national and international acceptance of its services;
Production capacity to provide after-sales-service for the goods or services provided;
Environmental compliance (i.e. ISO 14000 Certification) ; and
Participation in the UN Global Compact.

Procurement notices

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List of contract awards

Vendor name
Type of Purchase
Value $ Year
OLIMPIA MOTORS Procurement of 2 vehicles for official needs of the project CJOA 29,263 2016
Geofoto Zenit, Skopje Geodetic survey of green areas in the City of Skopje - additional 100 ha 4,410 2016
GD Granit AD Skopje Rehabilitation and Stabilization of Landslide on Regional Road (Krupiste – Probistip section) 257,962 2016

Ivote

Development of a Project Web Site, Learning Management System (e-Knowledge Platform) and e-Dashboard  19,383 2016
Zikol doo Strumica Rehabilitation of the regional road and reinforced-concrete culvert at km 6+950, R2342 section: Pishica-Sokolarci-Trkanje 186,354 2016
STENTON Gradba Bitola Rehabilitation of local roads in the Municipality of Mogila 330,570 2016
PROMOVENS Events management (one day Workshops in 8 Municipalities) 9,559 2016
GRADEZEN Fakultet Support to Introducing the Flood risk management requirementns in accordance with EU floods directive 42,252 2016
ATRIUM STUDIO, Stip Supervision of Rehabilitation and Stabilization of Landslide on the regional road (Krupishte – Probishtip Section) 8,389 2016
GRANIT/FRYSSNET Rehabilitation of a bridge over Bregalnica River on a regional road R2346, Trabotiviste – Razlovci, Municipality of Delcevo 176,492 2016
TEHNOMETAL VARDAR Garbage containers for the Municipality of Kumanovo 35,928 2016
SM Inzenering Procurement of recycle containers 26,855 2016
HEMOMETAL Tractor for municipality of Gevgelija 18,167 2016
SINPEX Bitola Procurement of a Tandem Roller- Compaction Machine for the Municipality of Gevgelija 21,822 2016
BESTEL Translation of selected documents of the Regional Arms Law Compendium from BCMS into Macedonian 20,060 2016
Zikol dooel Strumica Rehabilitation of a regional road R2434, section Dolni Lipović – connection with R2433, Municipality of Konche 214,104 2016

Apolo Creative Solutions, Skopje

Documentary Video for the Prespa Lake Ecosystem 27,562 2016
GRANIT/FRYSSNET Construction of a bridge over Bregalnica River on a regional road R1309, Kocani – Zrnovci section, Municipality of Zrnovci 794,878 2016
ATRIUM STUDIO, Stip Supervision of rehabilitation of the regional road and reinforced-concrete culvert at km 6+950, R2342 section: Pishica-Sokolarci-Trkanje 6,637 2016
Gradezen Institut Makedonija AD Skopje Supervision of construction of a bridge over Bregalnica River on a regional road R1309, Kocani – Zrnovci section, Municipality of Zrnovci 10,170 2016

IRD Engineering srl Italy, Branch Office Skopje

Supervision of rehabilitation of a bridge over Bregalnica River on a regional road R2346, Trabotiviste-Razlovci section, Municipality of Delcevo 9,605 2016
ATRIUM STUDIO, Stip Supervision of Rehabilitation of a Regional Road R2434, Section Dolni Lipović – Connection With R2433, Municipality of Konche 5,972 2016

ASSECO SEE

Development and delivery of a Weapon Registration Software for the Ministry of Interior, Skopje as a beneficiary of SEESAC project 178,430 2016
Kumanovo  School Nace Bugjoni and school Kiro Burnaz, Kumanovo Vocational training -correctional institution

11,947

11,107

2016
TIM institute, Skopje Public opinion research on citizens’ awareness of the EU’s role in the recovery programme in flood affected areas 4,079 2016
Apolo Creative Solutions, Skopje Production of video articles and short documentary film for the EU Floods Recovery Programme 16,951 2016
ZBK Kreacija Training on Entrepreneurship and Business Skills Development 16,951 2016
GRADEZEN Fakultet Engineering Review of Dam Designs 13,985 2016

Zikol doo Strumica

Restoration of Wetlands in the Ezerani Nature Park 292,888 2016
Markoski K73, DOOEL Struga Construction of secondary water supply network in the town of Resen 163,547 2016
SEMOS, DOO Skopje Development of Web integrated database solution for “Promoting Sustainable Employments 4“ project (SEMWEB IS) 33,772 2016
JV Montimpex and AD Energomont Reconstruction of Pump Station “Vardar” 68,683 2016

DZOVI KOMPANI, Strumica

Riverbeds/canals cleanup in the Pelagonia region (LOTs 1-5)

65,623

2016

Granit, AD Skopje

Reparation and rehabilitation of streets in the Municipality of Mogila in settlements Musinci, Trnovci, Dedebalci, Radobor, and Beranci

282,057

2016

Geing Krebs und Kiefer, doo Skopje

Design for protection of regional roads in Konche from the influence of torrential streams

15,077

2016

Geing Krebs und Kiefer, doo Skopje

Preparation of basic design for local regulation of Bregalnica riverbed beneath Trabotiviste bridge

11,666

2016

IRD Engineering S.r.L. Italy

Preparation of a Basic Engineering Design for Rehabilitation of the Slatina Dam

75,500

2016

KONSTRUKTOR Renata DOO Skopje

Reconstruction of the sport hall of the primary school “Nevena Georgieva – Dunja”, Kisela Voda

60,682

2016

M -PROSPECT

Design and implement public opinion survey on youth needs

8,088

2016

Markoski K73 DOOEL, Struga

Riverbeds/canals cleanup in the Pelagonia region - Blato Canal (upper stream)

169,636

2016

DZOVI KOMPANI, Strumica

Riverbeds/canals cleanup in the Pelagonia region - from village Brod, Municipality of Novaci (10+000 km) to canal XIII, Municipality of Bitola (20+500 km)

276,496

2016

STOLB DOOEL Bitola

Supervision of Re-Construction of Pump Station Vardar in Municipality of Gevgelija

5,409

2016

FORZA AS, DOOEL Skopje

Strumica Riverbed/canals cleanup (LOT 1)

39,561

2016

DZOVI KOMPANI, Strumica

Strumica Riverbed/canals cleanup (LOTs 2-5)

148,257

2016

ZIM, AD Skopje

Supervision of Vegetation Clean-Up of Crna Reka and Canals in the Pelagonija Region

6,310

2016

Evro Consalting, DOO Skopje

Supervision of Vegetation Clean-Up of Strumica Riverbed/Canals

3,606

2016

Geing Krebs und Kiefer, doo Skopje

Preparation of a Basic Engineering Design for rehabilitation of the spillway dissipater and stilling pool of Mavrovica Dam

17,779

2016

STENTON GRADBA

Rehabilitation of Brod-Gneotino Road, Municipality of Novaci

231,546

2016

ZIKOL DOOEL Strumica

Reconstruction/rehabilitation of local road in the village of Tabanovce

153,220

2016

Life Biomedicals Vevcani

Microscope system

17,933

2016

ABIX, Skopje

Monochrome Laser Multifunctional Copers, Printer, Scanner A4/A3

14,830

2016

Sinpeks, DOO Bitola

Purchase of Excavator

66,771

2016

Prodress Konsalting

Tank Truck

77,935

2016

OLYMPIA MOTORS

UNDP passenger vehicle (Diplomatic CD)

14,631

2016

OLYMPIA MOTORS

UNDP passenger vehicle

14,631

2016

IMIKA

Campaign “16 days of activism to end violence against women and girls”

14,267

2016

DZOVI KOMPANI, Strumica

Riverbeds/canals cleanup in the Strumica Phase II (from bridge in Bosilovo (km 21+680 to bridge in Dabile km 23+550)

164,055

2016

Zikol doo Strumica

Rehabilitation of the crest protection of Mavrovica Dam

195,362

2016

TOYOTA Auto Center

UNDP procurement of a passenger vehicle (Diplomatic CMD)

21,259

2016

BBRZ Austria

Trainings on work oriented rehabilitation for people with disabilities and piloting the first work oriented rehabilitation services

40,437

2016

HIDRO-ENERGO INZ. DOO Skopje

Preparation of a Basic Engineering Design for Regulation of Oreovecka river between the Prilep Accumulation to the beginning of the Prilep Urban Zone

21,861

2016

HAMACHI, DOOEL Stip

Procurement of Electric Vehicles

10,023

2016

Geing Krebs und Kiefer, doo Skopje

Preparation of a basic design for reconstruction of Drenska Rela Dam

33,702

2016

ASSECO, Skopje

Hardware for the Weapon Registration and the Stockpile Management of Weapons

24,411

2016

Geing Krebs und Kiefer, DOO Skopje

Supervision of construction works: Road rehabilitation in the municipality of Tabanovce

1,640

2016

PROMONTING

Complete reconstruction of a bridge in Drvenarija, Sveti Nikole

277,286

2016

MARKOVSKI K73, Struga

Shemnica Riverbed Cleanup (from Railroad bridge in Mogila 5+800km to the inflow into river Lenishka 11+800km, Municipality of Mogila)

75,306

2016

BASME

Implementation of business diagnostics in selected MSMEs

5,562

2016

BILD-ING DOO Skopje

Construction of retaining wall in school yard in Sopot, Kumanovo

39,200

2016

LOT 1 -

Proneks-Hem dooel Strumica

 

LOT 2 and 3

Lajf-Biomedikals dooel Vevcani

 

LOT 4 and LOT 5 -

SIMT dooel Skopje

Supply of agricultural equipment

69,487

2016

DZOVI KOMPANI

Riverbeds/canals cleanup in the Strumica River Basin Phase III (LOTs 1-4)

277,286

2016

CEACON, DOOEL Tetovo

Cleaning of dump sites in Shipkovica, Municipality of Tetovo

66,566

2016

MAKMERA PLUS DOOEL, Skopje

Procurement of Truck Scale

9,763

2016

MI-DA MOTORS

Vehicle 4x4 drive

9,795

2016

SILEKS NEMETALI dooel Kratovo JV with STENTON GRADBA dooel Bitola

Reconstruction of Lipa Dam

520,944

2016

1. JV between IRD Engineering s.r.l Italy and Geomap Dizajn dooel Skopje for LOTs 1, 2 and 3 (33,354.05 USD), and

2. Eko-Mar Inzenering dooel Bitola for LOTs 4, 5 and 6, (16,085.21 USD)

Preparation of design for waste water treatment plans and sewerage systems in the Strumica River Basin (LOTs 1-6)

49,439

2016

CEACON, DOOEL Tetovo

Cleaning of dump sites in Shipkovica, Municipality of Tetovo

66,566

2016

CEACON, DOOEL Tetovo

Preparatory works for installation of hydrological stations in the Polog region

17,388

2016

LOT 1 and LOT 2: HEMOMETAL DOO, Bitola

 

LOT 3: PRONEKS HEM, Resen

Supply of agricultural equipment 2

30,291

2016

GfK Skopje

Design and implement field surveys focused on people with disabilities

17,685

2016

BONOR Inzenering

Reconstruction of a roof in a public building – Osnovno ucilishte i naucna ustanova (former elementary school “Jordan Hadzi Konstantinov) on KP No.2779, KO Veles

38,534

2016

Erka BMC 2007 DOO Ohrid

Truck for emptying “Iglo” containers

85,128

2016

Point Pro Consulting

Development of an Inventory of Underground Wells on the territory of the City of Skopje

10,269

2016

POLIPROEKT, Stip

Training provider for provision of care to the elderly

6,399

2016

Geing Krebs und Kiefer, DOO Skopje

Supervision of Reconstruction of road in the village of Tabanovce

8,447

2016

Gdi GISDATA, Skopje

Conducting a Households Heating Survey

13,963

2016

POINT PRO Consulting

Preparation of a Scoping Study for a sub-regional programme on improved resilience to climate induced floods and flash floods in the Western Balkans

11,756

2016
Konstruktor Renata i dr. doo, Skopje Reconstruction of roof, thermal insulation of facade and replacement of windows and external doors in POU Kuzman Josifovski Pitu – Crnice, Kisela Voda 113,153 2014
POINT PRO, Skopje River Basin Management Plan and Preliminary Flood Risk Assessment for Strumica River Basin District 166,358 2014
Konstruktor Renata i dr. doo, Skopje Rehabilitation of the Storm Water Channel Markovi Kuli in Prilep 110,932 2014
Ambisat Ingeniera Ambiental, s.i. Feasibility study and Conceptual Design for Wetland Restoration within the ‘Ezerani’ Nature 123,630 2013

Markovski K 73 dooel Struga

(ref. ITB14 /2013) Construction of access road to waste disposal site in the Municipality of Resen

107,021 2013

Epicentar Internactional dooel Skopje

(ref. RFP 18/2013) Support to the Introduction of Sustainable Farming Practices in the Prespa Lake Watershed

149,249 2013

Markovski K 73 dooel Struga

(ref. ITB 17/2013) Construction of sewerage waste-water network in the village of Nakolec 209,321 2013

Gradezen Fakultet, Skopje

(ref. RFP 10/2013) Hydrogeological Study for the Lake Prespa Watershed 155,300 2013
ZIKOL Strumica (Ref. ITB 19/2013 for  Construction of Prespa Lake Docking Marine)

244,053

2013

DOLAR TURS, Skopje

2 years  LTA for travel and air tickets

350,000

2012

Adriatic Workboats , CROATIA

Procurement of a water quality monitoring boat

185,554

2012

DELTA PROM VELES

Annex-construction works for building a fire fighting station in  Makedonska Kamenica

 110,951

2012

VARDARGRADBA,Skopje

Construction of the pilot composting plant and four transit collecting centres

303,713

2012

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